Purchase Requisition Agent
This use case features one of the 18 ready-to-use AI agents that helped us win the “Agent Race to Sapphire 2026.” What does the Purchase Requisition agent do? The agent helps organizations automatically create complete purchase requisitions in SAP S/4HANA based on user requests and optional vendor quotations.
The starting point: Manual purchase requisition creation requires significant effort
Creating purchase requisitions often requires reviewing user requests, evaluating vendor quotations, and transferring all relevant information into SAP S/4HANA. In addition, the correct G/L accounts and material groups must be assigned to ensure smooth downstream processing. These activities are often performed manually, making the process time-consuming and prone to errors.
What does our solution look like? Automated purchase requisition creation in SAP S/4HANA
The Purchase Requisition agent processes incoming user requests and considers attached vendor quotations where available. Relevant information is automatically extracted, mapped to the appropriate G/L accounts and material groups, and used to create a complete purchase requisition in SAP S/4HANA. This accelerates procurement processes while improving data quality and consistency. In three steps, this means:
- Analyze requests and quotations
The solution captures relevant information from user requests and optional vendor quotations and prepares it in a structured format. - Assign G/L accounts and material groups
Based on predefined rules and available master data, the appropriate G/L accounts and material groups are identified and assigned automatically. - Create the purchase requisition in SAP S/4HANA
Using the prepared information, a complete purchase requisition is automatically created within the SAP S/4HANA system.
The result? Faster procurement processes and less manual effort
The result includes significantly reduced effort in creating purchase requisitions, more consistent handling of user requests and vendor quotations, and improved data quality throughout the procurement process. At the same time, G/L accounts and material groups are assigned reliably, and purchase requisitions can be created faster in SAP S/4HANA. The solution combines request processing, quotation handling, and ERP integration into an efficient digital procurement workflow.
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