Invoice Assistant
This use case features one of the 18 ready-to-use AI agents that helped us win the “Agent Race to Sapphire 2026.” What does the Invoice Assistant do? The agent helps users efficiently create invoices in SAP S/4HANA by collecting required information, supporting product identification, and guiding the process through to invoice completion.
The starting point: Invoice creation involves multiple manual activities
Creating invoices in SAP S/4HANA requires complete and accurate invoice data. However, important details such as product information are often missing, incomplete, or difficult to identify. As a result, users spend valuable time gathering information, clarifying details with colleagues, and manually preparing invoices. This creates delays and increases administrative effort.
What does our solution look like? Intelligent support for invoice creation
The Invoice Assistant guides users through the invoice creation process in SAP S/4HANA. It supports the collection and preparation of required invoice information, identifies suitable or similar products when details are incomplete, and prepares the invoice for final creation and submission. This creates a more efficient and consistent invoicing workflow. In three steps, this means:
- Collect invoice information
The agent supports users in gathering and structuring all required invoice data while identifying missing information early in the process. - Match products intelligently
When product information is incomplete, the solution recommends suitable or similar products to support accurate invoice preparation. - Prepare and create the invoice
The completed information is processed within SAP S/4HANA, enabling the invoice to be created and submitted efficiently.
The result? Faster invoice creation and reduced coordination effort
The result includes reduced manual effort during invoice creation, more structured handling of invoice-related information, and improved consistency across invoicing processes. At the same time, the solution supports the identification of similar products and minimizes unnecessary internal communication. The Invoice Assistant combines intelligent data collection, product matching, and SAP integration to create a more efficient invoicing experience.
Do you have a similar challenge?
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